How To Use

This review list is provided to inform you about the document in question and assist you in its preparation.
  • A Proxy must be signed by the Stockholder with their name signed exactly as written on their share certificate or certificates. If the stock is jointly owned, the Proxy must be signed by all Stockholders with their exact names. The signatures should be notarized because, in important matters, they may be challenged.
  • While most states do not require the signing of a Proxy to be witnessed or notarized, taking these steps provides additional assurance that the Proxy will withstand challenges to its validity.
  • The original signed proxy should be provided to the corporate secretary prior to the meeting or, if not possible, by the proxy at the meeting. The Stockholder should keep a copy for his or her files and provide the Proxy a copy.
  • Be sure to instruct the proxy as to how the shares should be voted.
  • The Proxy is effective until the end of term date specified on the document.
  • The Proxy may be terminated prior to its official termination date by prior written notice sent to the corporation in question.