Corporate Formalities

Unanimous Consent: Shareholders' Annual Meeting

Vicky Randolph Vicky Randolph
How To Use

This review list is provided to help you complete the Statement of Unanimous Written Consent to Action Taken in place of the Annual Meeting of the Shareholders of a corporation. This document is intended to memorialize action taken by the shareholders in lieu of actually holding a formal meeting.

  1. Make sure that the document is signed by all of the shareholders of the corporation.

  2. Keep the Statement of Unanimous Written Consent with all the important corporate papers for your corporation, such as in the corporate minute book. Also, keep a copy of this document with the backup copies of your corporate documents in your file kept at your office or home.

  3. Remember that keeping good corporate records, or formalities, in a timely manner will serve you well in most corporate disputes, especially any regarding governance and the personal liabilities of any Directors or Officers. In this litigious world, this is no small matter.

  4. If you have any question about the form of this document, or the need for completing the form and putting it in your Corporate Minute Book, consult an attorney.

Unanimous Consent: Shareholders in lieu of Annual Meeting

Statement of the unanimous written consent to action in place of the annual meeting of the Shareholders of _______________________________ (Corporation). 

Dated: ________________

The undersigned, being all the shareholders of _______________________________ (Name of Corporation), a _____________________ (State incorporated in) corporation (“Corporation”), in place of the annual meeting of the shareholders, do hereby take the following actions in the name of and on behalf of the Corporation: ________________________________________________________________________________________________________ (or, it can be appended as an Exhibit).

RESOLVED, that the following persons be, and they hereby are, appointed as directors of the Corporation, to hold office (unless sooner removed as provided by law) until the next annual meeting of the shareholders and until their successors are duly appointed and qualified: ______________________________________________________________________________________________________________________________________

RESOLVED, that all the acts, actions and things done for, in the name of, and on behalf of the Corporation by its officers and directors since the last annual meeting of the corporation be, and they hereby are, in all respects, approved, ratified and confirmed.

In witness whereof, the undersigned have executed this Consent as of _________________ (Date).

__________________    __________________     _________________
Each Shareholder Must Sign