Corporate Formalities

Presentation of Stock Notice

Greg Stone Greg Stone
How To Use

This review list is provided to inform you about this document in question and assist you in its preparation.  This document serves to protect the corporation and its shareholders from incorrect or fraudulent transfers of shares.This document is particularly useful when pledged stock is presented for transfer and the share certificate does not explicitly permit it nor does the company want to make the transfer.  This can also happen in divorce situations in which the certificate has been ordered to be transferred or divided.  Proper notice to the original holder helps the company stay out of trouble and potential litigation.

If the two parties contest what should be done, you should be able to get the parties to pay for an independent party to make a competent determination.  Beware of making a unilateral decision yourself under contested circumstances.

  1. Make multiple copies.  Be sure all relevant parties get copies (e.g., a court related to the transaction).

  2. Enter the document into your corporate records and seek approval for the actions taken.


Presentation of Stock Notice

To: ____________________________________________________________
_______________________________You are notified that the following stock has been presented to our office for registration:

Certificate number: ______________________
Class of shares: ______________________
Number of shares: ___________________

This transfer has been administratively held, and will be for _______________________ days to permit legal action to be taken to establish ownership of the stock certificate. Unless appropriate legal orders are received on or before ________________________, the shares will be transferred.

Dated: ____________________________


Corporate Secretary