Corporation Setup: Various Board Approvals
How To Use
This review list is provided to help you complete the initial Corporation Setup, approved by the Board of the Corporation. This document is intended to memorialize the various actions taken the directors in place of actually holding a formal meeting.
1. Make sure that the document is signed by all of the directors of the corporation.
2. Keep this document with all the important corporate papers for your corporation, such as in the corporate minute book. Also, keep a copy of this document with the backup copies of your corporate documents in your file kept at your office or home.
3. Remember that keeping good corporate records, or formalities, in a timely manner will serve you well in most corporate disputes, especially any regarding governance and the personal liabilities of any Directors or Officers. In this litigious world, this is no small matter.
Corporation Setup, Various Board Approvals
The following approvals of resolutions are made to set up the ________________________ (Corporation), on _______________ (Date), by unanimous written consent of its Directors.
Election of Officers
Resolved that each of the following persons shall be, and hereby is, elected to serve as an officer of the Corporation, to hold the following office or offices until the next annual meeting of the Board of Directors, or until the officer’s earlier resignation or removal or until the officer’s successor shall be duly chosen and shall qualify:
Office Name Address
Chairman of the Board
Resolved that the seal containing the name of the Corporation, an impression of which is affixed in the space below, shall be, and hereby is adopted and approved as the corporate seal of the Corporation.
Calendar Year as Fiscal Year Also
Resolved that the fiscal year of the Corporation shall be the calendar year, except that the first fiscal year shall begin on the date of incorporation of the Corporation.
Adoption of Form of Corporate Stock Certificate
Resolved that the form of stock certificate to evidence ownership of shares of common stock of the Corporation which has been presented and reviewed by each Director of the Corporation shall be, and hereby is, adopted and approved as the form of stock certificate for the shares of Common Stock of the Corporation and a sample thereof shall be inserted in the minute book of the Corporation.
Bank Account Authorization
Resolved that the Corporation shall open a bank account at the ______________________ (Bank) and all funds be deposited there until such other banks or banks be established and this shall serve as the bank of the corporation until further notice and approval by the Board of Directors.
It is further resolved that the appropriate officers of the Corporation shall be, and the same hereby are, authorized to open a bank account or accounts at said bank in the name of, and on behalf of, the Corporation, for the deposit of funds belonging to the Corporation; and
It is further resolved that the Board of Directors hereby adopts the form resolutions of the said bank (as completed), a copy of which shall be inserted in the minute book of the Corporation.
Cash Subscriptions for Common Stock
Whereas the Corporation has received the following cash offers to subscribe to the common stock at $ _____ per share, of the Corporation at a cash price of $_____ per share of Common Stock,
It is resolved that each of the aforesaid offers of subscription for Common Stock made to the Corporation, for the above specified amount per share by the aforesaid subscribers, is fair and reasonable, and should be, and hereby are, accepted; and
It is further resolved that, upon payment by each such subscriber, the Corporation shall issue to each such subscriber such subscribed for Common Stock of the Corporation, said Common Stock to be fully-paid and non-assessable; and
It is further resolved that the appropriate officers of the Corporation shall be, and hereby are, authorized, empowered and directed to take all other steps necessary or advisable in order fully to effectuate such issuance of Common Stock of the Corporation.
Complete the Organization of the Corporation
Resolved that the appropriate officers of the Corporation shall be, and the same hereby are, authorized, empowered and directed to take all necessary and appropriate action, including the expenditure of funds, in order to fully and expeditiously complete the organization of the Corporation.
Each Director, by signing this consent, with notice of the time, place and purpose of this meeting of the Board of Directors, consents and agrees to the transaction of the business of this meeting by unanimous written consent of the directors in place of such meeting. This written consent may be executed in two or more counterparts.
______________________ ______________________ ______________________
Each Director Signs