Media

Advertising Purchase Order

Vicky Randolph Vicky Randolph
How To Use

This review list is provided to inform you about this document in question and assist you in its preparation. Using this form nails down the exact terms of any advertising you do. If used regularly, it also provides evidence of its being the standard and normal procedure for your company. This can be helpful if you receive any bills for any advertising not authorized by you since you would normally have this agreement in place. In other words, in challenging such a charge, you can maintain that you always sign these kinds of agreements. If this is in fact the case, most courts will uphold your defense accordingly.

  1. Make multiple copies. Keep one in the file of the advertiser source and another in a master file for all advertising agreements.

  2. If you are the advertiser, you are wise to get these agreements signed so there can be no dispute as to your authority to act on behalf of the customer and bill them accordingly.

  3. Modify the form to fit the exact needs of the advertising you are doing.


Advertising Purchase Order

Dated: __________________
Purchase order number: ____________
Advertising dates: _________________ to __________________

TO: _______________________________
Attention: __________________________
___________________________________
___________________________________

FROM: _____________________________
Contact person: ______________________
Telephone number: ___________________
___________________________________
___________________________________

TOTAL VALUE OF THIS PURCHASE ORDER

$__________ (________________________________________________________ & ____/100 dollars)

GENERAL CONDITIONS OF PURCHASE ORDER

Acceptance of this order must be by return of a signed copy of this form by an officer of ______________________. Do not attach additional terms without prior telephone clearance from ______________________. An affidavit of performance must be provided within thirty days of the conclusion of the last advertisement. ____________________ may request a weekly or monthly confirmation of proper performance. If advertising materials are to be prepared by _____________________, the same must be provided for approval at least three working days prior to the deadline for first advertising to run.

PARTIAL ACCEPTANCE IS NOT PERMITTED

If unable to provide all advertising specified, contact _____________________ immediately. Billings must reference the purchase order number and date. Periodic billing is permitted, not more frequently than every _______ days. Alterations or additions to this flight must be confirmed by an amended purchaser order. If advertising materials are provided by ______________________, they must be returned unless otherwise noted after the last advertisement.

TERMS

SEE ATTACHED SHEET FOR SPECIFICATIONS OF PURCHASE

____________________________
by an authorized officer